In this part of the world, people tend to believe that those who spend extra hours at work are more efficient than those who close at the designated time but the truth is sitting late in the office does not prove that you are a diligent employee but indicate that you have poor time management skills and unorganized and inefficient. Some of these employees that closes late from work are mostly engaged in gossip with their fellow workers and loitering around the office premises during working hours but prefer to stay back at the close of work to complete the tasks assigned to them to avoid having backlogs the next
What is Efficiency?
Efficiency is defined as the system of using the smallest amount of input to produce the highest amount of output. In other words, Efficiency measures any performance that uses minimal inputs to get the maximum number of outputs.
Efficiency in the workplace means when employees carry out the correct tasks in the right way with the least waste of time and effort. Being efficient does not mean that you accomplish more work in less time, ignoring the quality of work.
Some workers are hyperactive but inefficient. For instance, those who work in a production company like Coca Cola where soft drinks are produced, you will be noticed that there are some minor mistakes in the packaging of these products which is as a result of workers trying to meet daily targets but missing out on some details like those whose job is to cock the crowns of the drinks, most times we notice that some of the drinks are not properly cock which can become worse before getting to the final user making the company run at loss over that particular product. An efficient employee is an organized, effective, and competent employee.
Reasons For Inefficiency In The Workplace
There are many reasons an employee may be inefficient, these are:
- Work is not challenging or stimulating
- Distraction from mobile phones or social media
- Lack of accountability or motivation
- Not giving clear instructions or deadline
- Lack of specific job roles
- Lack of understanding of job roles or description
- When the vision of the organization is not properly communicated to employees
How To Improve Efficiency In The Workplace
- Prioritize your work and complete your tasks based on priority.
- Communicate purposefully especially when a task or job role is unclear to you.
- Be passionate about your job. In other words, employees tend to be efficient when they take their work seriously and do not treat it as a mere source of burden.
- Break up projects into tasks and tasks into subtasks.
- Take frequent and small breaks. Workers who work 8 hours without taking a break tend to wear out easily and lose interest in work.
- Minimize distractions
- Delegate tasks mindfully